Backing up your critical data might seem tedious but if the unfortunate circumstance of a computer ‘crash’ occurs, you’ll be so glad you did! Imagine for a moment if you had to recreate or re-enter from scratch all the work that has been done on your computer. If that seems like a nightmare scenario, you need to make sure your backup procedure is in good order!
What should you backup?
Basically, any information on your computer that you can’t easily reproduce. So obviously, financial records such as your accounting software and Lynx Software databases MUST be backed up regularly. You would also want a backup copy of personal and work-related documents, spreadsheets and other files that would enable you to restore your system quickly.
Note: Your Lynx Software program has an internal backup routine that can be activated. It can automatically perform a backup on a scheduled basis, or can remind you to backup when you are closing the program down. Regardless of which option you utilise, please make sure you have some backup routine for your Lynx Software database!
Where can you backup your data?
- USB thumb drive
- External hard drive
- Networked drive on a different computer
- ‘Cloud’ drive – eg. Dropbox, Google Drive, etc
- Online backup service – eg. Carbonite
Remember – if you only backup onto your local hard drive, you may be left with nothing if your computer crashes or your hard drive is irretrievably damaged!
How often should you perform a backup?
Not all files would need to be backed up daily. For instance, if you have photos or music on your computer, you may only want to back them up onto a DVD or external HDD whenever new files are added. However, work files that are changed daily should be backed up daily, or at the very least weekly. Remember, you need a way of reproducing the information if your computer system fails, so the longer you leave it between backups, the more work that will be needed to get you going again!
You are responsible to ensure that you have your critical data backed up!
Then if something goes wrong and you need to restore your system,
you’ll lose minimal information, and you can be back up and running sooner…